13 February 2024

6 Ways to Secure Your Special London Event

London is one of the busiest cities in the world. So, if you’re planning a special event in the capital, you need to think carefully about how to keep everyone safe. Whether it’s a small scale birthday party in your favourite bar or a huge concert with thousands of attendees, you need to plan carefully to make sure everyone is safe.

Event planning requires a good amount of forward thinking, plotting the worst case scenario, and coming up with a contingency plan for every possible outcome. If you’re planning a special event in London – no matter the size – here are six methods to help keep things secure.

Run a risk assessment

Every event needs a risk assessment to help identify any potential problems before they arise. If you’ve already thought of a potential issue, it’s much less likely to catch you off guard. A good risk assessment will look at factors such as the layout of the venue, equipment, crowd control measures and evacuation plans. Once you have your risk assessment, you can plan how to handle situations with your teams. It can also help you to identify weak points in the venue that might need extra consideration, such as bottlenecks that limit crowd movement.

Sell tickets/pre-register guests

Sell tickets/pre-register guests

Controlling capacity is likely to be a key factor in keeping an event secure. Most venues will have a maximum capacity, and the best way to control this is by selling tickets, or asking guests to register in advance if the event is free. This helps to control expectations and will avoid the risk of having to turn people away at the door when the event reaches capacity. 

Getting an idea of the numbers before the event can also help with planning. For example, if the event is sold to half capacity, you might not need the same number of staff as for a sold out event.

Hire door supervisors

To help control who can enter the venue, and also to ensure that your event never goes above capacity, you should consider hiring door supervisors. Door supervisors are specially trained to handle a wide range of situations, and know all about conflict resolution. This means they can anticipate problems before they arise and act in such a way that helps to avoid issues arising in the first place.

Hire security guards

Hire security guards

With door supervisors covering the entrance, you then need to think about security inside the venue. You might have expensive equipment around that needs to be protected, so you’ll need security guards to have a presence in obvious, visible areas to act as a deterrent. Security guards can also help to keep crowds out of specific areas, such as backstage at an event. They can also assist with crowd control, particularly at the end of the event when everyone is trying to leave at once.

Use wristbands

To make the role of the security guard easier, wristbands should be used to help identify ticket-paying guests, staff, crew and special guests. Anyone not wearing a wristband can quickly be identified and dealt with without having to continually ask to see tickets. With door supervisors, it should be difficult for anyone to get in without a ticket, but if you need to let people out to a smoking area, for example, then wristbands will help to make this process easier.

Use CCTV

Use CCTV

The best way to enjoy an overview of the whole event is to use CCTV. A specially trained CCTV officer can coordinate with the team on the ground to help with issues related to crowd control and potential troublemakers. When you combine CCTV operators with door security and internal security guards, you can be confident that your event will move forward smoothly. Small problems can be dealt with before they become more problematic.

Final thoughts

As you can see, there are plenty of steps you can take to keep your special event in London secure. From crowd control to protecting expensive equipment, there are plenty of reasons why you would want to consider additional security measures for your event. If you want to be able to continue running events, you need to show that you are capable of planning and executing events safely.